Project Controls Services

Your eyes and ears

Project controls is our core competency. We say this proudly not only because we exhibit extensive project controls experience but also due to our core belief that project controls is primary factor in success, or failure, of any project.

 

We believe that project controls is to provide timely, pertinent, and realistic management information to:

  • Promote team understanding towards commitment to cost, schedules objectives and program baselines

  • Create awareness of potential problem areas and suggest solutions

  • Facilitate team communications

  • Support Management decision making process

 

Our Project Controls Model essentially covers following elements

  • Establish the Plan (everyone must ‘buy in’)

  • Organize Budgets to achieve the Plan

  • Communicate the Plan

  • Execute According to the Plan

  • Performance Measurement

  • Information System and Reporting

  • Problem Identification, Analysis, Preventive & Corrective Action and modification

Our project controls team comprises of following sub-groups:

1. Scope and WBS management Group:

  • Develop philosophy and guidelines for work package structure and coding.

  • Review contract, scope, organizational breakdown structure (OBS), approved change requests and any other documents prepared at bid and process phases.

  • Review and approve philosophy and guidelines for WBS/CBS, work package structure and coding

  • Agreement with the team members on WBS criteria coding structure guidelines as well as the level of detail required for control and planning objectives

  • Development & Approval of Project Summary WBS

 

2. Planning & Scheduling Group: 

  • Develop the master schedule and establish baseline schedules

  • Coordinate reviews and buy-ins from all stakeholders

  • Communicate the plan

  • Monitor and update progress along the execution phase of the schedule.

  • Project performance management through EVMS- gather and provide information on schedule status, project progress and impacts

  • Report action items, critical actions and potential deviations and forecasting

  • As built schedules and support project contractual closure

 

3. Budgeting & Cost Control Group:

  • Develop the budget from estimates and obtain approvals

  • Develop budget monitoring tools

  • Monitor commitments and actual expenditures

  • Forecast the cost impact

  • Report on the financial status of the packages and project

  • Analyze total effect of the deviation

  • Complete Deviation Notice

  • Support project financial closure

 

4. Risk Management Group:

  • Develop guidelines on project risk management

  • Identify potential risk in coordination with project stakeholders

  • Develop risk management plans

  • Analyze project risks for time and cost implications

  • Formulate risk response mechanism

  • Maintain and update risk register

 

5. Claims Management Group:

  • Early identification and control of deviations

  • To understand the effects of deviations on - Implementation plan, Package baseline budget and schedule, Ripple effect on other Packages

  • To record the deviations for future revision of Budgets

  • Package Scope Change Deviations (affects Project Contingency) -changes in Package basic scope

  • Other Deviations (affects Growth Allowance)

    • estimate omissions

    • pricing changes

    • design development changes

    • quantity take-off errors in estimate

 

6. Document Control Functions:

  • Develop the document control system and procedures

  • Develop standard document coding system

  • Receive incoming document and distribution system

  • Maintain and update centralized file system

  • Maintain drawing register and control mechanism

  • Control Site document control system

 

7. Communication & Reporting:

  • Caters the processes required to ensure timely and appropriate generation, collection, dissemination, storage, and ultimate disposition of project information.

  • It consists of :

    • Communications planning

    • determining the information and communications needs of the stakeholders : who needs what information, when will they need it, and how will it be communicated.  

    • Information distribution -making needed information available to project stakeholders in a timely manner.

    • Performance reporting- collecting and disseminating performance information. This includes status reporting, progress measurement, and forecasting.

    • Administrative closure-generating, gathering, and disseminating information